Job Details

Position Summary:
Liberty Lift Solutions, LLC is a growing oilfield company looking for an extremely motivated administrative assistant to join our team. This candidate must be able to work in a fast-paced environment based out of our Victoria, TX office.
This position will play an important role in the day-to-day operations and will work closely with the other administrative team members, field supervisors and management. Tasks are computer-intensive, requiring strong attention to detail, strong computer skills, and excellent communication. Relevant duties will include but are not limited to:

Roles and Responsibilities:

• Accurately invoice large volumes of invoices monthly
• Obtain required information to accurately process field tickets
• Work closely with team members to get resolutions on missing information
• Daily follow up on approvals or missing data
• Strictly adhere to month end deadlines for AR processing
• Accurately maintain electronic files so they remain updated and easily accessible
• Accurately submit invoices to the customer for payment
• Reconcile AR Collections report on a weekly basis
• Actively prepare for & participate in AR collection calls
• Maintain up to date pricing for customers
• Maintain customer required databases
• Enter purchase orders, receive
• Enter transfer orders, receive
• Enter job orders
• Assist with inventory
• Filing
• Assist in various tasks as requested by team members and management
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.

Qualification and Education Requirements:

• Must have 2+ years' invoicing experience - Oil and Gas Industry preferred
• Must be able to communicate effectively & professionally with all team members
• Must be highly organized and manage time effectively with minimal supervision
• Ability to learn new online operating systems required to perform the tasks associated with the job
• Possess excellent organizational skills and must be self-motivated
• Proficiency in using Outlook (E-mail), attaching files, forwarding, corresponding timely in a professional and courteous mannerProficiency in Microsoft office, Excel, Word, Outlook etc.
• Duties associated with this position are subject to change, candidates need to be adaptable and willing to accomplish additional tasks should they arise
• A valid Driver's License is required
• Qualified to work in the US

Job Type: Full-time

• Benefits:
• Dental insurance
• Health insurance
• Paid time off

Schedule:
8 hour shift
Monday to Friday
Occasional over time will be required

Education:
High school or equivalent (Preferred)

Experience:
Administrative Assistants & Receptionists: 2 years

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.