Job Details

Salary: $16.82 - $22.97 Hourly
Location : Victoria, TX
Job Type: Full-Time
Job Number: 23-00525
Department: Parks & Recreation
Division: Parks & Recreation
Opening Date: 09/11/2025

JOB SUMMARY

Under supervision, the Administrative Assistant III provides customer service and performs a variety of administrative duties to provide efficient operation of the Department.
PRINCIPAL DUTIES AND RESPONSIBILITIES

• Completes a variety of general clerical tasks; copies and files documents; receives, sorts, and distributes mail; answers phones and provides information or routes calls to appropriate the Department.
• Works as a receptionist, answering inquiries, processing information, or making referrals to the proper staff person.
• Performs data entry; maintains and updates spreadsheets; uses spreadsheet data to generate various documents as required or assigned.
• Prepares invoices, reports, memos, letters, and other documents using word processing, spreadsheet, database, and presentation software.
• Conducts supply inventories; creates requisition forms for material and supply purchases; confirms deliveries, receives invoices, and processes receipts for payments.
• Updates and manages Department personnel files including license and certification information.
• Assists with making travel arrangements for staff; prepares and distributes approved travel vouchers and information packets to employees.
• Performs related duties as required or assigned.

PHYSICAL AND ENVIRONMENTAL CONDITIONS
Work is performed in a standard office environment.

REQUIRED QUALIFICATIONS

• High school diploma or GED equivalent AND three (3) years of customer service or clerical related experience; OR an equivalent combination of education, training, and experience.
• Must possess a valid State driver's license.
• Office policies, procedures, and records management
• Customer service principles and etiquette
• Microsoft Office and standard office equipment proficiency
• Professional and tactful interaction with staff, agencies, and the public
• Organization, multitasking, and deadline management
• Data entry, record-keeping, and report preparation
• Effective verbal and written communication
• Building and maintaining strong working relationships

The City of Victoria offers a complete benefits package to full-time employees that includes but not limited to: health, dental and vision insurance, Flexible Spending Account (FSA), Health Savings Account (HSA), Texas Municipal Retirement System (TMRS) with a 2:1 City match, short and long-term disability, holidays, vacation, sick leave, paid parental leave, longevity pay and credit union.

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Please visit the Human Resources Department's benefits page for more details.
01

Do you have a High School Diploma or GED?

• Yes
• No

02

Do you have a valid Driver's License?

• Yes
• No

03

How knowledgeable are you about applicable local, state, and federal laws regarding office records retention and data privacy?

• Very, I regularly review and stay up-to-date with legal requirements.
• Somewhat, I understand the basics but may need occasional guidance.
• I am not familiar with the legal aspects of records retention and data privacy.

04

How familiar are you with using computer programs and software (e.g., Microsoft Excel) to manage data or create reports?

• Very, I regularly use spreadsheets for various tasks and am comfortable with advanced features.
• Somewhat, I have basic knowledge but need more training.
• I have little to no experience.

05

How confident are you with typing and entering data with speed and accuracy?

• Very confident
• Somewhat confident
• Not confident

06

How many years of customer service do you have?

• Less than 1 year
• 1-2 years
• 2-3 years
• 3+ years

07

How confident are you in your ability to follow written or verbal instructions to complete a task?

• Very confident - I can follow directions accurately without supervision.
• Confident - I may sometimes get off-task, but will complete the task as directed.
• Somewhat confident - I sometimes need extra help or reminders.
• Not confident - I prefer hands-on guidance or step-by-step demonstration.

08

How many years of administrative experience do you have?

• No experience
• 1-2 years
• 3-4 years
• 5+ years

Required Question