Job Details

Days Employed: 226

Pay Grade: Paraprofessional Level 3

Primary Purpose:

To provide administrative support to the Director in the accomplishment of maintenance and repair efforts district-wide.

Qualifications:

Education/Certification:

High school diploma or GED

Associate degree from an accredited college or university ( desired)

Special Knowledge/Skills:

Ability to type 50 words per minute.

Ability to keep accurate records

Working knowledge of Word Perfect and Excel software as well as Microsoft Systems. Excellent communications writing skills

Good human relation skills ability to work well with others.

Good telephone etiquette

Experience:

Secretarial

Major Responsibilities and Duties:

1. Enter maintenance requests into the work order program; issue and print as work orders. Input personnel, hours and material costs after completion.
2. Review "Preventive Maintenance and fire safety checklist" and make any necessary work orders, respond to City of Victoria Fire Inspections Reports and make any necessary work orders, type communications to the principals, with copies being sent to the superintendent, to inform them of the progress.
3. Create work order reports on a weekly basis.
4. Attend special training for the work order program and assist other office personnel with the new information.
5. Input and distribute work orders received by mail, fax, e-mail or verbal request by maintenance personnel.
6. Answer telephone and direct callers to the appropriate personnel and take messages when necessary.
7. If a school or other district facility is calling to report a maintenance problem, the appropriate personnel must be paged or called to inform them of the problem.
8. General office duties (typing, faxing, making copies, filing etc.).9. Cross train with other office staff.
9. Cross train with other office staff.
10. Other duties as assigned.

Policy, Reports, Law

Comply with all School District Board of Trustees policies.

Supervisory Responsibilities:

None

Mental/Physical/Environmental Demands:

Tools/Equipment Used: Computer and all general office equipment

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide and statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress; communicate effectively and professionally at all times